As a 10 year user of PostalMate, my favorite feature of PMTools is the Pro Invoice feature. It is so professional to hand a company an invoice for printing and/or shipping services. Using the Customer Sales report we easily find and award our top 10 clients! Powerful tools, friendly customer service and easy to use software, PMTools is a win, win, win!
Lee Levengood - Everything Printing & Shipping Center Bechtelsville, PA


Love the billing reconciliation! Can't say enough about it and how using it puts money back in my pocket!

Carrie Austin - Postal Center Plus, Inc.

El Cajon, CA


Great customer service.
Quickbooks sync tool is amazing, saves soooo much time!
Great job guys, Thanks!
-Kevin@PostalConnections Central PA


5 star rating!
I love PMTools from PIMS to Quickbook integration. Quickbook helps me import all of sales data and saves me precious time. PIMS has made my package management a breeze, most of all it cut down on our mistakes. Keep up the great work and I look forward to seeing new features! Thanks,
Mike Lee -AIM Mail Center #19

PM Tools has so many benefits to it. I will speak of just 3. (1) It really has cost me nothing each month I have used it. It will be 3 years this August. The CRT rental pays for the monthly PM Tools fee. (2) The CRT also brings in additional Income each month. (3) The PIMS feature for package check in has saved me $300.00 a year in fees to another provider of this service. Email notification is also a great benefit for box holders. So what are you waiting for? - Dennis Dayton - U-post Shipping Center Oceanside, Ca.

PMTools is a pivotal part of our business and has been for 4 years. With a great support team, the software offers versatility to handle MANY of your day to day operations – paying for itself! Lynae with Class Mail & Business Center
Much thanks
Lynae - 1st Class Mail

User Guides

Software Documents
All documents are PDF and require Adobe reader

Click on the thumbnail image of the guide to download the latest PDF version.

See PMTools in action at this link from our last Webinar

Webinar Link


New and current users alike use this Getting Started Guide to get better acquanted with PMTools most popular tools.

Tool use is explained step by step with examples of situations for use.


Use this guide to understand the process of Package Inventory & Management System. PIMS is Fast, Integrated, Intuitive, Affordable, Secure, Easy to Learn Easy to Use, Saves Money and Time and it's INCLUDED in PMTools 5.0!

  • Manage packages received by carriers for PMB and Virtual PMB's
  • Integrated with PostalMate's Mailbox Manager, no need to export and import
  • eMail or send text messages to your customers when packages or letters arrive
  • Keep historical data about packages
  • Lots of reports


PMTools Carrier Bill Reconcile. Stop paying so much on your carrier bills, quick and easy tool finds overcharges and late shipments in your PostalMate data, start today!

Read these instructions fully and consult your accountant or bookkeeper prior to making any changes to your QuickBooks®!

Create your QuickBooks® Journal Entries (JE) with ease with PMTools QuickBooks® Integrator for PostalMate® . The PMTools QBI (QuickBooks® Integrator) is an optional upgrade to PMTools standard subscription to provide a method in which you can securely post your PostalMate® POS Department Sales, Tender Types, and Tax Agency dollars collected to QuickBooks® Journal Entries through PMTools. All information in this document is relevant to successful use of this tool and can help you avoid serious and costly errors.


This guide is for the PMTools version of ezCRT for users of PostalMate. For the standalone version use the next guide.

Use this guide to quickly learn how you can create profits with PMTools ezCRT integrated with PostalMate's POS.

ezCRT is a powerful and easy to use Cloud based Computer Rental Tool.

The intuitive interface on PMTools Workbench guides staff through the simple process of renting computer time.


This guide is for the Standalone version of ezCRT for users of any POS.

Use this guide to quickly learn how you can create profits with ezCRT using any POS even a cash register.

ezCRT is a powerful and easy to use Cloud based Computer Rental Tool.

The intuitive interface on ezCRT Workbench guides staff through the simple process of renting computer time.